BioClavis Ltd. is committed to ensuring that your privacy is protected. We regularly review the technical and administrative protections that we have in place and you can be confident that we work within the rules set out in applicable data protection regulations.
Our policy is set out below, however, we reserve the right to make changes from time to time so you should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 11th October 2019.
Scope of this Statement.
By using this site you are accepting the practices described in this Policy. If you do not agree to this Policy, please do not use this site. We reserve the right to make changes to this Policy at any time. Any changes will be posted in this Policy and material changes will generally apply only to activities and information collected on a going forward basis. We encourage you to regularly review this Policy to make sure you are aware of any changes and how your information may be used.
What Personal Information we collect.
When you visit our website, register with us, apply for a job or make an enquire, you may be asked to provide some personal data, which may include:
Name and email address
Where you correspond with us any information included in your signature block or that is contained in the correspondence
Demographic information such as preferences and interests
Other information relevant to enquiries
We automatically collect data about visitors to our website (for example on browsing patterns, by using cookies and your Internet Protocol (IP) address). We collect this data via Google Analytics to understand how the website is being used in order to improve the user experience. Your user data is all anonymous. You can find out more about Google’s position on privacy as regards its analytics services here.
What we do with the Personal Information we gather.
We require this information to understand your needs and to be able to respond to you or in relation to any existing or potential commercial collaboration, and in particular for the following reasons:
Internal record keeping.
Tax and financial reporting
Preparing proposals, contracts or other legal documents relating to potential commercial collaboration and services
Processing job applications
Unfortunately, no data transmission over the Internet or any other network can be guaranteed as 100% secure, but we take appropriate steps to try and protect the security of your personal data.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
External web services.
We may use a number of external web services on the website, mostly to display content within our web pages. For example, to show videos we may use YouTube and Vimeo. This is not an exhaustive or complete list of the services we use, or might use in the future, when embedding content, but these are the most common. We cannot prevent these sites, or external domains, from collecting information on your usage of this embedded content. If you are not logged in to these external services then they will not know who you are but are likely to gather anonymous usage information e.g. number of views, plays, loads etc.
Links to other websites.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Emails we send may contain tracking in them, for example emails with invoices, quotes or purchase orders attached.
Our basis for holding and using your data.
In general we will be relying on what are called “legitimate interests”. This includes situations where we are in correspondence because either you or we are interested in obtaining professional services from each other or where one of us is the client of the other.
We retain personal information processed by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation). For example, job applications are generally destroyed 12 months after receipt unless a specific request has been made to keep details on file. Your data will not be used for any other purpose than that for which you supplied it or in relation to our legal obligations and will not be shared with persons who are not associated with that purpose without your consent.
Data that are not acquired in relation to a specific project will (notwithstanding the above) be regularly reviewed and deleted when it is no longer relevant or of use.
Controlling your personal information.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to BioClavis Ltd. at TLC, QEUH, 1345 Govan Road, Glasgow, G51 4TF or email firstname.lastname@example.org.
If you believe that any information we are holding on you is incorrect or incomplete, please write to our email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.